Onboard Management: Ordering And Maintaining The Necessary Spare Parts

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Newly delivered ships usually don’t require a change of parts. However, equipment and fittings often start to wear down with time. Hence, a few years down the line, keeping spare parts stocked becomes a necessity.
A ship is often provided with a number of identical equipment and a set each of other consumables, such as bearings and gaskets. As the need arises, the original stock of spares is used one by one.
In order to not run out of essential marine spare parts, replacements must be ordered as soon as stocks are used. This helps the ship sail efficiently and not hit crisis.
Record keeping
Every ship is usually provided with a computerized system for spare parts. The staff should be trained so they understand how to operate and maintain the system.
These systems should be quick to access and offer detailed information about specifications and quantity of each part. General recommendations include having one or two sets of each unit and other consumables. Record parts that are more frequently used.
This system should be kept up-to-date. It will make it easier to list and order required spare parts. Some of these systems can even be used to directly order from ship spare parts supplier.
Ordering
There are several consumables and whole units that may be confused for one another. From different brands to models of the same line, parts with similar specifications can be incorrectly ordered.
Provide as much information as possible. Include:
• The system name
• Name and address of equipment manufacturer
• Model number or type
• Part number (catalogue number) and name
• Number of units needed
• Fitting type, color and grade, sizes
• Other applicable details
Maintenance
Spare parts varied onboard are useless if they can’t be identified or found, when needed. Proper labeling of each and every spare part, as well as a record of their storage, must be maintained. These should be kept in clean storages, away from damp conditions.
If you have a computerized system, these details must be logged in too. Make sure that all spare parts onboard are present in a functioning condition.
Broken or otherwise useless equipment and parts must not be kept on board, unless it is supposed to be used as a sample for replacement.
Discarded parts should be removed to make space in the storerooms and avoid confusion. You don’t want to rely on a broken spare part, only to find the defect when that part is needed.
• Reconditioning
Various spare parts such as valve lids, rods and some fittings can be reconditioned for use. If a defected part is replaced but not discarded, for reconditioning purposes, make sure these are reconditioned at the earliest convenient date.
If you’re looking for high quality ship spare parts, check out Changrun trade. These suppliers offer a range of spare parts at ports almost all over the world.

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